【商务英语】正式商务邮件写作 句型和注意要点

正式商务邮件写作句型与注意要点

Greetings （女士只能用Ms, 姓名只能用surname 姓）

• Dear Mr/Ms Jones 

• Dear Mr Franklin 

• Dear Sir/Madam 

Introductions （姓名、公司、部门、职位）

• My name is Alex Liu and I am the Head of Marketing at ABC. 

Friendly opening（如果之前有沟通过，就不用再介绍名字）

• I hope everything goes well. 

Referring to the last contact （仍然是寒暄，说一下上次的联系）

• It was loving meeting you at the sales conference last week.

• It was nice talking to you on the phone earlier.

• Thank you for your email last week. 

Reason for writing （发邮件的原因）

• I am writing in connection with the order we placed last week. （I am writing in connection with...)

• I am writing to update you on the progress of the AAA project. (I am writing to do something) 

• As discussed, I am sending you more detailed information about the upcoming conference. (I am sending you something) 

Giving information (给信息）

• I would like to inform you about the results of our customer survey.  （I would like to inform you about something) 

Attachments (如果有附件）

• I have attached a pdf with the most relevant information. （I have attached something) 

Making requests (请求）

• Could you please let me know if you can attend the event next week?(Could you please let me know if...)

• I would appreciate it if you could send me the documents this week. (I would appreciate if you could ...)

• Would it be possible to deliver the goods one week earlier? (Would it be possible to do something?)

Making arrangements （做安排）

• I was wondering if you would be available for a meeting next week. （ I was wondering if you could be available for ...)

• Would 10am be a suitable time? ( Would 时间 be a suitable time?) 

• I am afraid I am not available on Thursday. Would Friday work? (I am afraid I am not available on 时间。 Would 时间 work?）

Confirming （确认）

• I would like to confirm our meeting for 3pm on Wednesday the 11th. （I would like to confirm ... for 时间 on 星期几 + 几号）

Answering questions （回答问题）

• In answer to your first/second question…

• To anwser your questions about … 

Closing line （结束语，下次交流）

• If you need/require any further information, please feel free/do not hesitate to contact me.

Referring to the next meeting （下次碰面，如果有）

• I look forward to seeing you on Monday morning. （I look forward to seeing you on ...)

• I look forward to meeting you in person on Friday. 

Closing (结尾）

• Best regards